Are you a newbie when it comes to SharePoint? Are you lost in the lingo, or trying to make heads or tails of how to incorporate the tool into your day-to-day operations? If so, this blog is for you! Check out these beginner basics that will allow you to achieve the gold star you desire, as a result of your first interactions with the application.
Pass the vocabulary test. If you’ve spent any time with a “SharePoint-er”, you understand that learning his/her language is half the battle in learning how to use the tool. Some of the most common elements a new user would encounter include:
Take a trip to the library. Gone are the days of the card catalog to find just what you’re looking for in the fiction section, row 7, shelf D. SharePoint libraries are created and easily organized to store files like Word, Excel, Visio or PDF documents. There are many different types of libraries available, to include: Asset, Data Connections, Forms, Pictures, Reports and Wiki Pages. However, the most commonly used is a Document library. Document libraries are used when a collection of documents or other files need to be shared. Document libraries support features such as folders (yes, just like that old school file share on the network you’re used to visiting), versioning (oops I made a mistake and need to see what the last version looked like – yup it’s got that), and check out for editing (so that others cannot edit the document at the same time you are).
Make a list, check it twice. The only list most children ever worry about is making sure they aren’t on the naughty one at Christmas time. However, for many adults, lists rule every waking moment, and they cannot be productive without them. SharePoint is a list maker’s dream allowing various types of data to be stored in a manner similar to how Excel or Access stores rows of data. Some of the native list types available in SharePoint include: Announcements, Calendars, Contacts, Discussion Boards, Issue Tracking, Links, Surveys and Tasks. If those don’t fit the bill, users can create (or ask their friendly “SharePoint-er” to create) a custom list or use the import feature to generate a list that contains the same column/row data as an existing spreadsheet.
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