While recently working with some users who are migrating to OneDrive for Business for SharePoint 2013, I was in a discussion about how to use the OneDrive for Business client. After walking through the capabilities and how to use the sync client, the question was asked about how to selectively sync only certain folders from OneDrive for Business and not the entire library. Users started uploading a lot of documents, and didn’t want to sync ALL of the files in their OneDrive for Business library. They only wanted to sync some of the folders offline. This is possible right? Okay I must admit I misled you a little bit by the title. You can’t use the OneDrive for Business sync client and only choose certain folders. It will only sync the entire library or nothing. But fear not, the point of this blog is to offer a few viable solutions as stop gaps until Microsoft adds this functionality.
What exactly are we looking for here? Let’s be sure we are on the same page. If you’re reading this, you know that there is an application that is installed on your PC or Mac that allows you as the user to sync files and folders from your OneDrive website locally to your computer for offline access. By default, it will sync the entire contents. But I don’t want to sync the entire contents, I just need some of it offline. Okay, no problem. Right click on the Systray icon, and choose Settings:
Click the Choose Folders tab, then the Choose Folders button. Selectively pick the folders you want, and click Ok. Done!
If you’re using Office 365 or SharePoint 2013, you are in the business world and using the OneDrive for Business client instead of the consumer OneDrive client. With Office 365, OneDrive for Business users get at least a 1 TB limit of content to load up. To sync files from SharePoint 2013 libraries or OneDrive for Business libraries, you must use the OneDrive for Business client. Okay, so we do the same thing, we right click on the Systray icon and click Settings. Wait, there is not a Settings button!
What is going on? Am I in some kind of alternative universe? No, just the crazy world of Microsoft. That’s right, the consumer client can do things the business client can’t. With the OneDrive for Business sync client, you CANNOT do selective folder sync. So let’s take a look at a few options that we do have.
Before I end this post, I wanted to mention one other thing regarding OneDrive for Business. Just be aware of the limitation that you can only sync 20,000 items (which includes files and folders) from your OneDrive for Business library, or 5,000 items (files + folders) from team site libraries.
For more information about this blog or C5 Insight, contact us here!
Trackback from C5 Insight Blogs - Business Strategy, SharePoint, Dynamics CRM, Salesforce.com, Collaboration and Relationship Management
I have two words for you – cold and crowds. In today's tales from the field, I take you through each session of my day, but also give you a quick look back at something I omitted from the day 1 keynote. The sessions cover the gamut from information... ...
Great little post on the constraints of OneDrive for business which I've found a little annoying recently. The SPSync tool you mention is going to help a lot with syncing specific content for users to their OneDrive. Thanks!
The complementary paper includes over 12 years of research, recent survey results, and CRM turnaround success stories.
This 60-second assessment is designed to evaluate your organization's collaboration readiness.
Learn how you rank compared to organizations typically in years 1 to 5 of implementation - and which areas to focus on to improve.
This is a sandbox solution which can be activated per site collection to allow you to easily collect feedback from users into a custom Feedback list.
Whether you are upgrading to SharePoint Online, 2010, 2013 or the latest 2016, this checklist contains everything you need to know for a successful transition.