BI is a bit of a buzzword these days, but why should you care? "BI" stands for "Business Intelligence;" the study of performing data analysis with business data. Using tools like Power BI, we can dive deeper into analyzing business data and visualizing the results. Power BI is included in Office 365 meaning it's available to every user. No matter your role, you need to know how to use this powerful tool.
Have you created a document or file recently that you want to share with limited access to others? Sharepoint "View-Only" permissions have caused some confusion when it comes to file sharing. Find out why the "View-Only" permission doesn't do what you think and how to properly secure your documents by preventing them from being downloaded.
I think we all have been there – we are working on a beloved Microsoft Flow, doing any number of updates or other actions, when it happens...You use a value that is a multiple-value array like a choice column in SharePoint and Flow automatically wraps your action in a ForEach control. What just happened?
Spam is always invading our inboxes and sometimes the validity of emails is harder to decipher than not. Blackhats are constantly working to dupe everyone with extremely real looking emails. To avoid potentially harmful situations, adding warnings to an email's subject line or body content helps prevent unintentional malware infection. Let’s create some warnings before someone really screws up!
One of my clients running SharePoint 2013 on-premises contacted me with a strange issue. They had some SharePoint 2013 platform workflows that were getting suspended and wasn’t sure why. We got past that initial issue, but what I wanted to talk about today is what we did with all the active workflows that were suspended. Learn how I use PowerShell to make all those workflows resume instead of resorting to canceling them...
With any LUCK, I’m sure your users are actively using SharePoint search to discover and find content. Sooner or later they will struggle to find whatever it is they are looking for. Search is after all only as good as what you put into it. Utilizing crawl rules can quickly create relevant results, thus, increasing the likeliness that users keep using search.
You’re using Office 365, you get the deal. You’re on a road-trip and Microsoft is telling you what kind of car you can have while letting pick if you want GPS or not. The Office 365 suite certainly does provide tangible and measurable benefits that alleviate a lot of headaches for many organizations. Having said that, all is not so simple or easy in Wonderland, is it?
I had this come up with a client recently and wanted to be sure to share the easy resolution given the vague information out there on this topic. This just reminds me how important it is to not just blindly troubleshoot the symptom, but investigate fully before continuing in your attempts at resolution.
We work with a lot of clients and from time to time, many aren’t ready for metadata. They agree that files are difficult to find and there are a ton of nested subfolders, the users just aren’t ready to use metadata instead of those folders. Are we resigned to living in the time-wasting droll of having no idea if the subfolder they are clicking into will even have files in it? No!
I’ll show you two quick ways to alleviate the pain of the hunting and pecking users are forced to do when they don’t use search and trying to find a certain file.
Have you ever been using a SharePoint calendar with recurring events then noticed some events started showing with a title of “Deleted:”? I’m going to show you a quick way to hide these events from a view.
I know that Office 365 and SharePoint are all that we seem to talk about today on Twitter and everywhere else. But I do still work with some clients using SharePoint on-premises and they needed some help recently. I was finally able to overcome and I want to share my struggle for others to benefit. I’ve seen examples of doing things like this in server-side code but not PowerShell.
If you are like my unfortunate client, your installation of Office Web Apps (or WAC) was humming along just fine until that one day comes that you wish you never got out of bed. This turned out to be a simple fix but took some hair-pulling to get there so let me share my journey.
There you are, minding your own happy SharePoint administrator business when you start getting calls from users stating that they are no longer getting alerts. Others report issues with workflows not working. What’s going on? Turns out to be a simple issue, let me show you how I got there.
As you are likely aware Office 365 provides a wealth of abilities to review reports of all the activities that users (and admins) are doing in Office 365. Recently we were using this to get download activities from SharePoint but hit a snag when trying to restrict the results to a specific site. The answer was actually backwards to the interface.
When creating any Microsoft Flows, sooner or later you are going to need to use values from user profile properties like Email Address, Name, Department, etc. You are wondering two things:
Once you know those two things you can know if you need to do additional steps to accomplish your requirements for your Flow.
If you are still using SharePoint on-premises, then you will almost certainly be using workflows based on the 2010 workflow platform. These would include all of the out-of-the-box workflow reusable templates like Approval and Collect Signatures.
Recently I needed to change the start parameters of a workflow template that was deployed in a site template so there was a copy of the workflow in over 1,000 subsites. Of course I turned to my trusty friend PowerShell.
If you are using Office 365, you are likely very aware that with Microsoft at the controls, they are frequently making a lot of changes. Sometimes that’s a great thing and sometimes that’s not but on the whole it's a relief to not have to deal with an on-premise environment. Every month or so, Microsoft releases news about the recent changes that are being released. After going through February 2019’s update, I noticed a little but awesome change I wanted to call out regarding Microsoft Planner.
I’ve been involved with SharePoint for probably 12 years, and as a consultant daily for 9 years. In all of that time, I would say the most common thing I see my clients and others struggle to understand is the concept of metadata. What is it? What does it mean? I’ve often times explained it only to have someone say “Can I come by your office later and you explain it to me?”
Today I will do my best to put it in simplistic terms for relevance to SharePoint.
According to AIIM and Gartner, companies report that 53% to 80% of their content is ROTII (Redundant, Outdated, Trivial, Inaccurate or Incomplete). ROTII results in poor search results, duplicated work, decisions made on bad information, and frustrated users - in other words it destroys productivity, profits and satisfaction. Let's look at how to identify and clean up your ROTII.
I recently had an interesting issue with a client’s SharePoint environment that I wanted to hopefully help someone else out as it wasn’t the most intuitive cause. What do you do when you try to save list items or InfoPath-customized list items and it fails? It turned out to be really simple if you know what to look for.
When it comes to task management in Office 365 and SharePoint Online, you have three choices:
Which you use really depends on your requirements and how many people you are collaborating with.
Ever wish you could resize columns in a SharePoint view? In Office 365, your wish has been granted. But in SharePoint 2010-2016, it’s not.
One of the hardest things to do is to train users on how to query SharePoint search effectively. Here's a quick way to give users a helping hand when using search to automatically include a wildcard * in the query. Small steps add up to great adoption!
If you’re reading this, I am assuming you already know that Microsoft Flow is the future and replacement of workflows in SharePoint. It is an extremely powerful process automation and integration platform helping to bridge the gap between many Microsoft services and many others. After using Flow for a while, you soon notice this other option called “Add a Scope”. What does that do?
The complementary paper includes over 12 years of research, recent survey results, and CRM turnaround success stories.
This 60-second assessment is designed to evaluate your organization's collaboration readiness.
Learn how you rank compared to organizations typically in years 1 to 5 of implementation - and which areas to focus on to improve.
This is a sandbox solution which can be activated per site collection to allow you to easily collect feedback from users into a custom Feedback list.
Whether you are upgrading to SharePoint Online, 2010, 2013 or the latest 2016, this checklist contains everything you need to know for a successful transition.